SECTION 7.1: INSPECTION OF SOCIETY RECORDS:
The membership roll or register or a duplicate roll or register, the books or accounts, and the minutes of the proceedings of members and Directors shall be open to inspection upon written demand of any member at any reasonable time, and for any purpose reasonably related to his/her interest as a member; and shall be exhibited at any time when required by the demand of ten percent (10%) of the members. Demand of inspection other than at a members’ meeting shall be made in writing to the President and the Executive Director of the Society.
SECTION 7.2: ANNUAL BUDGET:
The Executive Director shall prepare an Annual Budget after consulting with the President and Treasurer and after soliciting comment from the Board and all committee chairs.
To the extent possible under standards of prudent fiscal management, the Annual Budget shall reflect the administrative priorities of the President. The Annual Budget also will be in accord with all policies adopted by the Board or included in the By-Laws.
The Annual Budget shall be approved by the Board prior to the beginning of the fiscal year.
SECTION 7.3: INTERIM REPORT OF EXPENDITURES:
Prior to the annual meeting of the Society, the Executive Director shall prepare an Interim Report of Expenditures, together with recommendations for changes in the Annual Budget. This report will be reviewed by the Board prior to the annual meeting and will be presented to the Society during its annual business meeting.
SECTION 7.4: ANNUAL REPORT:
The Executive Director shall send to the members, not later than one-hundred-twenty (120) days after the close of the fiscal year, an Annual Report of the financial affairs of the Society.
SECTION 7.5: CONTRACTS, ETC., HOW EXECUTED:
Except as otherwise provided in the By-Laws, the Board may authorize any officer or officers, or any agent or agents, to enter into any contract or to execute any instrument in the name of, and on behalf of, the Society. Such authority may be general or confined to specific instances. Unless so authorized by the Board, no officer, agent, or employee shall have any power or authority to bind the Society by any contract or engagement, or to pledge its credit to render it liable for any purpose or to any amount. The Executive Director and/or the Society’s administrative office shall be the custodian of all officially signed agreements.
SECTION 7.6: INSPECTION OF BY-LAWS:
The Society shall keep in its principal office for the transaction of business the original, or a copy of, the By-Laws, as amended or otherwise altered to date, certified as correct and accurate by the Executive Director. The By-Laws shall be available for inspection by the members at all reasonable times.
SECTION 7.7: RULES OF ORDER:
Sturgis’ Rules of Order shall be the parliamentary guide when not in conflict with the By-Laws. In cases where Sturgis does conflict with the By-Laws, the By-Laws shall prevail.
SECTION 7.8: PROFESSIONAL CODE:
It shall be the duty of the Professional Standards Committee to review the ASTC Professional Code at the request of the Board, the President, or by resolution of the membership at the annual or special meeting. The Professional Standards Committee shall submit to the membership at the annual meeting recommended changes, additions, or deletions. Any changes or deletions passed by a majority at the annual meeting shall be submitted to the full voting membership for approval by two-thirds of the votes cast.
SECTION 7.9: DISCIPLINARY ACTION:
The Board of Directors has the authority to discipline, suspend and expel members or take other action as needed for valid cause consistent with the parliamentary guide identified in Section 7.7 of the By-Laws. All complaints and grievances not pertaining to the Society’s Professional Code should be sent to the Executive Director who will then submit these matters to the Board. All complaints and grievances pertaining to the Society’s Professional Code will be handled according to the Grievance Procedure document.
SECTION 7.10: FISCAL AND ADMINISTRATIVE YEAR:The fiscal year of the Society shall begin on the first day of January and end on the last day of December of the same year.
The administrative year of the Society, for the purpose of establishing the membership year and term office, shall begin on the first day of July and end on the last day of June of the following year.